Institute of Physics</br> Privacy Notices, Physics Institute

Integral Privacy Notice

The Institute of Physics of the National Autonomous University of Mexico (UNAM), with address at Circuito de la Investigación Científica s/n Ciudad Universitaria, Coyoacán, Mexico City, c.p. 04510, collects your personal data and is responsible for the treatment given to them.

If you are an associate student, academic, administrative and trusted personnel of the Institute of Physics, external lecturer ot guest to the University (national or foreign), visitor, provider or customer of university services, the personal data we collect from you will be used for the following purposes:

Inform about school and administrative matters.
Registration for events, contests and/or competitions in which you participate on behalf of the academic entity (student activities, cultural, artistic, social development, sports, etc.) or any service or activity that contributes to the integral formation.
Update the database of associated students, academics and employees, as well as their respective contacts in case of emergency.
Provide services and carry out activities that are necessary for the academic, professional and extracurricular development or training.
Make weekly, monthly and annual academic or statistical reports.
Evaluate academic and extracurricular performance.
Disseminate scientific, cultural, technological and professional knowledge.
To grant scholarships or financial aid when the established requirements are met.
Inform about school and administrative matters.
To enroll in linkage programs, including internationalization programs, with national and foreign educational/academic institutions or programs, when requested and in compliance with the requirements.
Create an institutional email for associated students, academics, researchers, academic technicians or for any other when determined by the Institute of Physics.
Identify students when exams of any kind are administered.
Register academic stays.
Contact family members or third parties in case of an emergency.
Register the accreditation of social service and/or professional practices.
Manage physical and/or electronic access to the facilities of the Institute of Physics.
Contract and/or cancel various types of insurance policies.
Prepare credentials (student, academic, researcher, employee and library user).
Register for events and/or extracurricular activities in which you participate.
Make invitations to exhibitions, conferences, seminars, talks, gatherings and similar, in the case of speakers and honorees.
To provide all kinds of specialized services, administrative or otherwise, that may be required.
To elaborate and evaluate educational projects, plans and programs.
To provide advice and services in accordance with the purposes of the Institute of Physics.
Administration of student's talent.
Payroll administration.
Perform administrative investigation procedures, legal processes or of any other nature.
To provide products, services or information products needed or required by the Institute of Physics.
Fulfill obligations contracted with suppliers, customers or prospects.
To provide specialized services.
To attend purchase requests and process payments.

We collect your personal data when using the remote electronic communication mechanisms consisting of the web page and institutional email, as well as the virtual platform of institutional distance learning; or when applying for a scholarship, contest, requesting a benefit, filling out a form, registering a call, course, diploma, seminar, symposium, workshop, round table, conference or similar; or participation under any format in procedures for direct award of products or services; means through which the following personal data is collected:

Personally identifiable information: Name(s) and surname(s), address, date of birth, gender, marital status, number of children, telephone numbers (home, cellular and work), email, photograph.
Labor: If employed: Name(s) and surname(s), number of jobs, name and sector of the company or institution where you work, State of the Republic where it is located, position and work status in that company or institution, work relationship with your current profession, degree of job and salary satisfaction, amount of monthly income, factors that were considered for your hiring, reasons and evaluations of your insertion into the labor field, professional updates (courses, diplomas, seminars, languages) and organization(s) in which you have taken them. If self-employed or unemployed: reasons for not working, time spent not working.
Academic: Name(s) and surname(s), each of your degrees, institution where you studied, reasons why you studied, evaluation of the experience acquired in relation to your training, the curriculum and the quality of teaching and the academic load. Time it took to graduate, whether you performed social service and where. Whether you are graduated. If you graduated. Proficiency in English or other language. Type of skills developed during your professional training and necessary for your work. Dates of beginning and ending of your studies, country of location of the school, name of the institution where you attended high school, campus, code and address of the work center and choice of entry (area, career, system and school campus).
Sensitive personal data: lifestyle, practice of sports or exercise, seasonality, health care, frequency in which you practice or attend art practices or attends art and/or sport events, data concerning your physical, psycho-emotional health, addictions (existence and type), family problems and situation, manifestation of state of vulnerability or disability.
Emergency contact data: emergency contact name(s) and surname, telephone (landline and mobile), address and relationship to the employee.
Suppliers and customers: Name(s) and surname(s), name or company name (legal entities), address, Unique Population Registry Code (CURP), Federal Taxpayers Registry (RFC), email addresses, telephone numbers, official identification with photograph of legal representative or natural person (passport, voter's credential, professional license), confidential information contained in the articles of incorporation of a legal entity, address, nationality, bank account number and details, tax and financial information.
Administrative investigation procedures, legal matters or of any other nature: Name(s) and surname(s), sex, current age, particular characteristics (height, skin complexion, eye and hair type, eye and hair color), date of birth, place, date and time of certain events related to the person and additional information provided voluntarily.

When sensitive personal data is collected, you will be asked for your express written consent for its processing, through your autograph signature, electronic signature or any authentication mechanism established for this purpose, except in the cases provided for in Article 22 of the General Law for the Protection of Personal Data Held by Obligated Parties (hereinafter LGPDPPSO).

To fulfill the necessary purposes described above or other those required by law or by the competent authorities may transfer your personal data.

Basis for the processing of personal data

Articles 6º, Base A, fractions II and III, and 16, second paragraph, of the Political Constitution of the United Mexican States; 3º, fraction XXXIII, 16, 17, 18, 20, 21, 22, 23, 26, 27 and 28 of the General Law for the Protection of Personal Data in Possession of Obligated Subjects, as well as numerals 5 to 19 of the Guidelines for the Protection of Personal Data in Possession of the National Autonomous University of Mexico, published in the UNAM Gazette on February 25, 2019.

Cookies and Web Beacons

The website uses cookies and web beacons through which it is possible to generate statistical information.

Cookies are text files that are automatically downloaded and stored on the hard disk of the user's computer equipment when browsing a specific Internet page, which allow the Internet server to remember some data about this user, including your preferences for viewing pages on that server, name and password. Also, the website contains advertisements that may send cookies to our users.

Web beacons are images embedded in an Internet page or email, which can be used to monitor the behavior of a visitor, such as storing information about the user's IP address, duration of interaction time on that page and the type of browser used, among others. This information is stored in our server logs and is as follows:

Browser type and operating system.
Whether or not you have software such as java script or flash.
Site you visited before entering our site.
Web links you follow on the Internet.
Your IP (Internet Protocol) address.

These cookies and other technologies can be disabled. To learn how to do this, please see the links below:

Microsoft
Edge

Mozilla
Firefox

Google
Chrome

Apple
Safari

In the case of the use of cookies, the "help" button found on the toolbar of most browsers will tell you how to avoid accepting new cookies, how to make the browser notify you when you receive a new cookie or how to disable all cookies.

Exercise of ARCO rights (Access, rectification, cancellation or opposition to the use of your personal data).

You have the right to know what personal information we have about you, what we use it for and the conditions of the use we make of it (Access). Likewise, it is your right to request the correction of your personal information in case it is outdated, inaccurate or incomplete (Rectification); that we remove it from our records or databases when you consider that it is not being used properly (Cancellation); as well as to oppose the use of your personal data for specific purposes (Opposition). These rights are known as ARCO rights.

To exercise your rights of access, rectification, cancellation and opposition you can go to the Transparency Unit of the National Autonomous University of Mexico, located on the northwest side of the Olympic Stadium Circuit without number, next to the Annex of the Faculty of Philosophy and Letters, Ciudad Universitaria, Coyoacán, C.P. 04510, Mexico City, or through the National Transparency Platform (http://www.plataformadetransparencia.org.mx).

The determination adopted will be communicated to you within a maximum period of twenty working days from the date on which the request was received, so that, if it is appropriate, you can make it effective within fifteen working days after the response is communicated.

You may revoke the consent, if any, you have given us for the processing of your personal data. However, it is important to note that not in all cases we will be able to meet your request or terminate the use immediately, since it is possible that for some legal obligation we require to continue processing your personal data. Also, you should consider that, for certain purposes, the revocation of your consent will mean that we can no longer provide the online system service you requested, or the termination of your relationship with us.

Your Rights to the Portability of Personal Data

The Institute of Physics currently does not have structured and commonly used formats for the portability of personal data, in terms of the provisions of article 6 of the Guidelines that establish the parameters, modalities and procedures for the portability of personal data, for which it is not possible, at the moment, to exercise the portability of personal data.

Changes to the Privacy Notice

This privacy notice may undergo modifications or updates. Such updates or modifications will be available to the public, so you can consult them on the website, in the Privacy Notice section. It is recommended and required to consult the Privacy Notice, at least semiannually to be updated of the conditions and terms of this.