Institute of Physics</br> Privacy Notices, Physics Institute

Integral Privacy Notice

El Instituto de Física of the Universidad Nacional Autónoma de México (UNAM), located at Circuito de la Investigación Científica s/n, Ciudad Universitaria, Coyoacán, Mexico City, Postal Code 04510, Mexico, hereby informs that it collects personal data and is responsible for the processing thereof in accordance with applicable legal provisions.

If you are an associated student, faculty member, staff member of the Instituto de Física, lecturer, or external guest to the University (national or foreign), visitor, supplier, or client of university services, the personal data we collect from you will be used for the following purposes:

To promote the dissemination of scientific, technological, and professional knowledge.
To provide information regarding academic and administrative matters.
To register participants in events, contests and/or competitions in which they participate representing the Instituto de Física (student, cultural, artistic, social development, sports activities, etc.) or in any service or activity contributing to comprehensive education.
To update the database of associated students, academic personnel, and employees, as well as their emergency contacts.
To provide services and carry out activities necessary for academic, professional, and extracurricular development or training.
To prepare weekly, monthly, and annual academic or statistical reports.
To evaluate academic and extracurricular performance.
To disseminate scientific, cultural, technological, and professional knowledge.
To grant scholarships or financial support when the established requirements are met.
To provide information on academic and administrative matters.
To register individuals in outreach programs, including internationalization programs, with national and foreign educational or academic institutions or programs when requested and when requirements are met.
To create institutional email accounts for associated students, academic personnel, researchers, academic technicians, or any other individual when determined by the Instituto de Física.
To identify students when examinations of any kind are administered.
To register academic stays.
To contact relatives or third parties in case of emergency.
To register the accreditation of social service and/or professional internships.
To administer physical and/or electronic access to the facilities of the Instituto de Física.
To contract and/or cancel various types of insurance policies.
To issue identification credentials (student, academic staff, researcher, employee, and library user cards).
To register participation in events and/or extracurricular activities.
To extend invitations to exhibitions, conferences, seminars, lectures, gatherings, and similar activities in the case of speakers and honorees.
To provide all types of specialized services, administrative or otherwise, as required.
To prepare and evaluate educational projects, plans, and programs.
To provide advisory services and other services consistent with the purposes of the Instituto de Física.
To administer student talent programs.
To manage payroll administration.
To conduct administrative investigations, legal proceedings, or other related procedures.
To provide products, services, or information required by the Instituto de Física.
To comply with obligations undertaken with suppliers, clients, or prospective clients.
To provide specialized services.
To process purchase requests and payments.
Collection of personal data on Institutional Social Media approved by the head of the academic entity and at institutional events:

Use of images and videos for institutional dissemination: Capturing photographs, audio, or video during in-person or online events and publishing them on websites, social networks, and other official channels to inform or promote activities, ensuring that participants are previously informed regarding consent and the possibility of opting out of appearing in recordings.
Management of user-generated content: Regulating posts made on institutional profiles, requiring users to be holders of the corresponding rights or to have the consent of affected third parties; prohibiting content that violates image rights, intellectual property, or industrial property; authorizing the institution to remove unlawful or non-compliant content and block infringing users; and establishing that images published will not be stored in institutional systems but will remain subject to the conditions of the social media platform.
Dissemination of institutional services: Sending communications and newsletters regarding events, publications, and educational or cultural activities.

We collect your personal data through remote electronic communication mechanisms such as the institutional website, institutional email, and the institutional virtual distancelearning platform, as well as when applying for scholarships, contests, benefits, completing forms, registering for calls, courses, diplomas, seminars, symposia, workshops, round tables, conferences, or similar events, or when participating in procurement procedures for goods or services; through these means, the following personal data may be collected:

Identification Data: First and last name, address, date of birth, gender, marital status, number of children, telephone numbers (home, mobile, and work), email address, photograph, and image (the latter with prior consent).
Family Data: Names of parents, educational level and occupation of spouse, mother and father, and the university where parents completed professional studies.
Employment Data: As an employee: First name(s) and last name(s), number of jobs, name and sector of the company or institution where they work, the state of the Republic where it is located, position and employment status in that company or institution, relationship of the job to their current profession, level of job and salary satisfaction, amount of monthly income, factors considered for their hiring, reasons for and evaluation of their entry into the labor market, professional development (courses, diploma programs, seminars, languages) and the organization(s) where these were taken. If self-employed or unemployed: reasons for not working and the length of time they have remained without employment.
Academic Data: First name(s) and last name(s), each of their academic degrees, the institution where they completed them, the reasons for pursuing them, and their evaluation of the experience gained in relation to their training, the curriculum, the quality of teaching, and the academic workload. The time it took them to obtain their degree, whether they completed social service and where. Whether they graduated. Proficiency in English or another language. The type of skills developed during their professional training and those necessary for their job. Years of start and completion of their studies, country where the school is located, name of the institution where they completed high school, campus, code, and address of the workplace, and choice of admission (area, major, system, and school campus).
Social Data: Membership in associations or organizations and interest in social benefit programs.
Sensitive Personal Data: Lifestyle, participation in sports or exercise, frequency, health care habits, how often they practice or attend art and/or sports events, data concerning their physical and psycho-emotional health status, addictions (existence and type), family problems and situation, and indication of vulnerability status or disability.
Emergency Contact Information: Name, telephone numbers, address, and relationship of the emergency contact.
Supplier and Client Data: First name(s) and last name(s), corporate name or legal business name (for legal entities), address, Unique Population Registry Code (CURP), Federal Taxpayer Registry (RFC), email addresses, telephone numbers, official photo identification of the legal representative or individual (passport, voter ID card, professional license), confidential information contained in the articles of incorporation of a legal entity, address, nationality, bank account number and details, and tax and financial information.
Administrative or Legal Proceedings Data: First name(s) and last name(s), sex, current age, distinguishing physical characteristics (height, skin tone, type of eyes and hair, eye color and hair color), date of birth, place, date, and time of specific events related to the person, and additional information that they voluntarily provide.

Legal Basis for the Processing of Personal Data

Articles 6, Section A, subsections II and VIII, and 16, second paragraph, of the Constitución Política de los Estados Unidos Mexicanos, and Articles 3, sections IX and X, 4, 10, 16, 21, 37, and 42 of the Ley General de Protección de Datos Personales en Posesión de Sujetos Obligados (hereinafter LGPDPPSO).

Transfer of Personal Data

Your personal data will not be transferred, except in the cases provided for in Articles 16 and 60 of the LGPDPPSO, as well as in the specific cases established in the la Ley General de Población and the Ley General en Materia de Desaparición Forzada de Personas. Personal data may also be transferred to comply with legal obligations or upon a duly founded and justified request from a competent authority.

Processing of Sensitive Personal Data

Whenever sensitive personal data are collected, your express written consent for their processing will be requested through your handwritten signature, electronic signature, or any authentication mechanism established for such purpose.

With regard to the processing of personal data of children and adolescents, the university entity shall prioritize their best interests, in accordance with the provisions of the Constitución Política de los Estados Unidos Mexicanos, the Código Civil Federal, and the Ley General de los Derechos de Niñas, Niños y Adolescentes.

Cookies and Web Beacons

This website uses cookies and web beacons through which statistical information may be generated.

Cookies are text files that are automatically downloaded and stored on the user's computer hard drive when browsing a specific website. They allow the Internet server to remember certain information about the user, including preferences for displaying pages on that server, as well as usernames and passwords. Likewise, the website contains advertisements that may send cookies to our users.

Web beacons are images embedded in a website or email that may be used to monitor a visitor's behavior, such as storing information regarding the user's IP address, the duration of interaction with a given page, and the type of browser used, among other data.

Such information is stored in our server logs and includes:
Type of browser and operating system.

Whether the user has software such as JavaScript or Flash installed.
The website visited before accessing ours.
Web links followed while browsing the Internet.
The user's Internet Protocol (IP) address.

These cookies and other technologies may be disabled. To learn how to do so, please consult the following links:

Browser type and operating system.
Whether or not you have software such as java script or flash.
Site you visited before entering our site.
Web links you follow on the Internet.
Your IP (Internet Protocol) address.

These cookies and other technologies can be disabled. To learn how to do this, please see the links below:

Microsoft
Edge

Mozilla
Firefox

Google
Chrome

Apple
Safari

In the case of the use of cookies, the "help" button found on the toolbar of most browsers will tell you how to avoid accepting new cookies, how to make the browser notify you when you receive a new cookie or how to disable all cookies.

Exercise of the Rights of Access, Rectification, Cancellation, Opposition, and Portability (ARCOP)

You have the right to know what personal data we hold about you, the purposes for which we use them, and the conditions under which they are processed (Access). You have the right to request the correction of your personal information when it is outdated, inaccurate, or incomplete (Rectification); to request that it be deleted from our records or databases when you consider that it is not being used appropriately (Cancellation); to object to the use of your personal data for specific purposes (Opposition); and to request the portability of your personal data in structured and commonly used formats, provided that this academic entity has interoperable systems (Portability). These rights are collectively referred to as ARCOP rights.

To exercise your rights of access, rectification, cancellation, opposition, and portability, you may contact the Unidad de Transparencia de la Universidad Nacional Autónoma de México, located on the northwestern side of the Olympic Stadium Circuit, without number, adjacent to the Annex Building of the Faculty of Philosophy and Letters, Ciudad Universitaria, Alcaldía Coyoacán, C.P. 04510, Ciudad de México, or submit your request through the Plataforma Nacional de Transparencia.

The decision adopted regarding your request shall be communicated within a maximum period of twenty business days from the date the request is received. If appropriate, the corresponding action shall be carried out within the following fifteen business days after notification of the response.

You may revoke the consent that you may have granted for the processing of your personal data. However, it is important to note that we may not be able to honor your request or immediately discontinue the use of your personal data in all cases, as we may be required by law to continue processing such data. Likewise, you should consider that, for certain purposes, revoking your consent may prevent us from continuing to provide the online system service you requested or may result in the termination of your relationship with us.

Modifications to the Privacy Notice

This Privacy Notice may be subject to modifications or updates. Such updates or modifications will be made available to the public and may be consulted at https://www.fisica.unam.mx/privacidad/index.php?lang=en under the Privacy Notice section. Users are advised and required to review the Privacy Notice at least every six months in order to remain informed of its terms and conditions.